Kamis, November 24, 2022

Provisions on Legalization of Certain Ministry of Foreign Affairs Documents Updated: Document Exemptions Introduced

In an effort to ensure the provision of fast, efficient and effective document legalization services, the Minister of Foreign Affairs ("Minister") has issued Regulation No. 14 of 2022 on the Procedure for the Legalization of Documents at the Ministry of Foreign Affairs ("Regulation 14/2022"), which repeals and replaces Regulation of the Minister No. 13 of 2019, which bore the same title.
The legalization of documents is carried out by the Directorate-General for Protocol and Consular Affairs at the request of applicants. The scope of documents that can be legalized breaks down as follows: 1) Documents issued in Indonesia that will be used outside of Indonesia; 2) Documents issued outside of Indonesia which will be used in Indonesia; 3) Documents issued by Foreign State Representatives in Indonesia that will be used in Indonesia; or 4) Documents issued by Foreign State Representatives in Indonesia that will be used outside of Indonesia.
In relation to the documents outlined in point (1) above, Regulation 14/2022 now states that the following documents will now be exempted from the legalization process: 1) Documents which are issued outside the territory of Indonesia that will be used within the territory of Indonesia that have had certain types of certification affixed to them, as issued by relevant authorities (as referred to under the Convention Abolishing the Requirement of Legalization for Foreign Public Documents [“Convention”]); or 2) Public documents issued within the territory of Indonesia that will be used outside the territory of Indonesia, as determined by certain ministers in relation to the application of the Convention.
When submitting requests for the legalization of documents, applicants should register through the Electronic Legalization App via the official website of the Ministry of Foreign Affairs. The overall procedure for the submission of such requests breaks down as follows: 1) Registration; 2) Completion of information on the identity of the relevant applicant; and 3) Submission of a legalization request once an account has been provided. In order to submit a legalization request, an application must be submitted along with the following information: 1) Destination country of utilization of the document; 2) Name of the document to be legalized; 3) Legalization number; 4) Name of the official who will legalize the document; and 5) The relevant agency with the authority to legalize the document.
Regulation 14/2022 has been in force since 4 November 2022.

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In an effort to ensure the provision of fast, efficient and effective document legalization services, the Minister of Foreign Affairs ("Minister") has issued Regulation No. 14 of 2022 on the Procedure for the Legalization of Documents at the Ministry of Foreign Affairs ("Regulation 14/2022"), which repeals and replaces Regulation of the Minister No. 13 of 2019, which bore the same title.
The legalization of documents is carried out by the Directorate-General for Protocol and Consular Affairs at the request of applicants. The scope of documents that can be legalized breaks down as follows: 1) Documents issued in Indonesia that will be used outside of Indonesia; 2) Documents issued outside of Indonesia which will be used in Indonesia; 3) Documents issued by Foreign State Representatives in Indonesia that will be used in Indonesia; or 4) Documents issued by Foreign State Representatives in Indonesia that will be used outside of Indonesia.
In relation to the documents outlined in point (1) above, Regulation 14/2022 now states that the following documents will now be exempted from the legalization process: 1) Documents which are issued outside the territory of Indonesia that will be used within the territory of Indonesia that have had certain types of certification affixed to them, as issued by relevant authorities (as referred to under the Convention Abolishing the Requirement of Legalization for Foreign Public Documents [“Convention”]); or 2) Public documents issued within the territory of Indonesia that will be used outside the territory of Indonesia, as determined by certain ministers in relation to the application of the Convention.
When submitting requests for the legalization of documents, applicants should register through the Electronic Legalization App via the official website of the Ministry of Foreign Affairs. The overall procedure for the submission of such requests breaks down as follows: 1) Registration; 2) Completion of information on the identity of the relevant applicant; and 3) Submission of a legalization request once an account has been provided. In order to submit a legalization request, an application must be submitted along with the following information: 1) Destination country of utilization of the document; 2) Name of the document to be legalized; 3) Legalization number; 4) Name of the official who will legalize the document; and 5) The relevant agency with the authority to legalize the document.
Regulation 14/2022 has been in force since 4 November 2022.

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